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EUDR Authorised Representative
Your EUDR Authorised Representative, established in the EU.
The regulation lets you appoint someone to carry out your due diligence and file your Due Diligence Statement for you, but only if they are established inside the EU. We are, in Denmark. So we can take the filing off your desk properly, not as a workaround.
Under the EU Deforestation Regulation (Regulation (EU) 2023/1115), an operator (the party that first places non-EU coffee or cocoa on the EU market) may appoint an Authorised Representative to carry out due diligence and submit the Due Diligence Statement on their behalf. It is the mechanism the law provides for exactly the situation most small importers are in: the duty is yours, but the work is specialised, and you would rather it were done right than done by you at midnight before a container lands.
The catch is a single, decisive condition. The Authorised Representative must be established in the European Union. That one requirement quietly rules out most of the tooling and consultancies importers reach for first: a non-EU platform can sell you software, but it cannot lawfully be your Authorised Representative. We can, because we are here.
What the law actually requires
Two conditions. No licence.
There is no register of EUDR representatives to join, no credential to hold, no accreditation to buy. The regulation asks for two things and no more: the representative is established in the EU, and it holds a written mandate from you. That is what authorises us to act. Anyone claiming a special EUDR licence is describing something the regulation doesn’t contain.
One thing the mandate does not transfer is the liability. Appointing a representative moves the work (the assessment and the TRACES submission) but the legal responsibility for the declaration stays with you, the operator. That is precisely why the work behind your statement has to be documented and defensible: so that if an authority ever asks how you concluded the goods were deforestation-free, the reasoning is already written down.
What we do as your representative
The mandate, then the work behind it.
We put the written mandate in place.
A short written mandate appoints us as your EU-established Authorised Representative and links your TRACES operator profile to ours: the formal authorisation the regulation asks for, and nothing you have to decode.
We run the due diligence.
We build your due-diligence file and assess every producer plot for post-2020 conversion: a type-aware read that tells shade-grown management apart from genuine clearing, with anything ambiguous sent to a person rather than auto-failed.
We file the DDS, under your identity, not ours.
We submit the Due Diligence Statement in the EU’s TRACES system carrying your operator identity and EORI, and retrieve the reference number your buyers and the authorities may ask for. We act for you; the statement is yours.
We hand you the record.
You keep a self-contained, cross-referenced dossier (the plot geometry, the assessment, the evidence, and the reference) for the five years the regulation requires. The answer, already written, for the day someone asks.
The honest reason it matters
Why “EU-established” is the whole point.
“Can a non-EU platform be my Authorised Representative?”
No. Whatever the software can do, the regulation requires the representative to be established in the EU. That is a legal fact about the role, not a feature comparison , and it is the reason a done-for-you filing service has to be run from inside the Union to be lawful.
“Do I lose control if I appoint one?”
No. The DDS is filed under your operator identity and EORI, never ours. You see the assessment, you hold the dossier, and the reference number is yours to give your buyers. We carry the work; you keep the record and the standing.
“Does appointing you make you liable instead of me?”
No, and be wary of anyone who says it does. The operator remains legally responsible for the declaration under EUDR. What we take on is the burden and the craft of doing it well, so your statement rests on a defensible record rather than a hopeful guess.
Who this is for
Direct-trade coffee and cocoa importers: the roaster who buys their own green beans, the small chocolate maker sourcing at origin, the importer who knows their producers by name. If you are the operator and the filing duty is yours, an EU-established Authorised Representative is how you meet it without building a compliance department to do it. Most direct importers fall into the group that comes into scope from 30 June 2027 (see the EUDR deadlines, kept current) and the geolocation and record work is far easier to get in order early than in a rush.
Appoint an EU representative
Let us carry the filing, from inside the EU.
Tell us what you import and where from, and we’ll show you exactly what appointing us as your Authorised Representative would involve: the mandate, the assessment, and the DDS, filed under your identity.
Not sure whether the duty is even yours? Send us your setup and we’ll help you place it.